The Best Hot Desk Booking Software for 2024 – Top 10 Compared

deskbird simplifies scheduling and managing desks and appointments with features like drag-and-drop scheduling, customizable appointment types, and two-way calendar syncing with Google Calendar and Outlook.

Team collaboration is also made easy with deskbird. It offers shared calendars, real-time availability checks, internal chat functionalities, and the ability to create “teams” within the platform. These key features make teamwork more efficient compared to Skedda, which provides more basic team functionalities and lacks a dedicated internal chat function.

With deskbird automation feature, you can automatically confirm appointments, reminders, and follow-ups. This helps reduce manual tasks and streamline communication workflows.

Deskbird offers three pricing plans (shown in the table below) and a 14-day trial period to give you a chance to test the software.

The Basic plan is designed for startup companies. It provides the essential tools for desk booking and week planning. This plan includes basic desk booking, week planning, mobile and web apps, and integration with MS Teams and Slack.

The Business plan favors companies looking to maximize their workplace experience. It includes all the features of the Basic plan, plus additional advanced features like interactive floor plans, office events, meeting room booking, powerful analytics, and Single-Sign-On (SSO).

deskbird is an ideal solution for small to medium-sized businesses looking to efficiently manage hybrid workspaces. It caters particularly well to companies that value intuitive software for handling desk and meeting room bookings in environments where quick and easy resource allocation is crucial.

OfficeSpace desk booking feature allows employees to easily reserve desks and workspaces. Unlike Smartway2, OfficeSpace offers a more user-friendly interface and seamless integration with other workplace tools.

The hot desking solution also provides interactive floor plans that enable users to visualize and navigate physical office spaces effortlessly. Move Management helps organizations plan and execute office moves and relocations.

Integration with various tools, including Microsoft 365, Google Suite, and Slack, makes managing workplace tasks and communication easier from a single platform.

OfficeSpace operates a quote-based pricing model for all its plans.

The Lite plan is perfect for teams beginning their hybrid workplace experience. It offers essential tools for managing sites and moves, visitor check-ins, and desk bookings via a real-time mobile app.

OfficeSpace Essentials improves on the Lite plan with advanced space planning, room booking, visitor and mailroom management, calendar and video conferencing integrations, multi-lingual support, visitor desk booking, advanced reports, and an employee portal.

The Pro builds on Essentials by providing industry-leading workplace intelligence, real-time utilization insights, and advanced integrations. It’s ideal for data-driven teams aiming to optimize workplace efficiency and productivity.

OfficeSpace is best for organizations needing to manage shared workspaces efficiently. Its detailed analytics help optimize space utilization for informed decision-making.

The Personal Kadence profile feature allows office managers and teams to better understand employees’ preferences. It generates a list of who is scheduled to be in the office on any given day, facilitating effective meeting planning and coordination.

Booking desks is straightforward with Kadence’s built-in AI tool. Employees can reserve multiple office resources through a single chat prompt, streamlining the meeting room reservation and desk booking process.

You can also connect Kadence with tools like Slack, Microsoft Teams, Outlook, and Google Calendars for optimized workflow.

Kadence offers two main plans:

The Standard Plan keeps things simple and efficient, perfect for smaller teams or those new to hybrid work. With this plan, you get all the essentials such as desk and room booking, visitor management, SSO and Active Directory integrations, and team scheduling tools.

The Enterprise Plan might be better if you have a larger, global team with complex needs. Enterprise plan includes all the features of Standard plan, plus additional functionalities such as a dedicated customer experience manager and customized onboarding staff training.

Kadence is best suited for small to medium-sized businesses that offer appointment-based services, such as salons, spas, clinics, and professional services, thanks to its easy-to-use AI tool.

Smartway2 helps solve modern hybrid work challenges with its advanced hot desk booking system. This system supports social distancing, manages occupancy limits, and schedules time for sanitation between bookings.

Smartway2’s customizable booking rules enable organizations to tailor their resource booking systems to their unique needs. These rules can be configured to accommodate various hybrid work policies.

The platform’s mobile functionality also ensures that employees can make or adjust reservations on the go, providing unparalleled flexibility for hybrid work environments.

Smartway2’s pricing is available on request on their website.

Smartway2 works well for mid-size to large companies, as you can easily integrate the business’s email system with the desk and office space booking system.

Skedda allows you to easily manage multiple calendars and schedules in one place, making coordinating with team members and clients easier.

Unlike Eden, which requires manual setup for recurring events, Skedda’s Scheduling Automation feature makes it easy to set up recurring meetings with just a few clicks.

The platform also streamlines room management by enabling users to set up room availability, reserve rooms, and track usage. This ensures rooms are always accessible and booked accurately.

Skedda provides three plans listed below.

The Starter plan is the most affordable option, ideal for small teams or businesses with limited scheduling needs. It includes 15 bookable spaces, interactive floor plans, unlimited users and bookings, and basic rules & roles for access control.

The Plus plan caters to growing businesses with more complex scheduling requirements. It offers 20 spaces, all the features of Starter, and a potentially more robust rules & roles engine for managing access.

The Premier plan, which is the most comprehensive option, is ideal for larger enterprises or those requiring a high degree of customization and advanced features in their space management solution. It includes 25 bookable spaces, full rules & roles engine, interactive floor plans, and unlimited users and bookings.

Skedda is best suited for small to medium-sized businesses that require an efficient, automated solution for managing their space and scheduling needs.

Clearooms Desk Lock feature ensures that permanently assigned employees or those who need social distancing can lock out desks, maintaining a safe and organized workspace. This feature is unavailable in other providers like OfficeSpace and Kadence.

You can also assign specific desks to teams, promoting collaboration and teamwork. This helps employees find the right desks for their needs and enhances overall productivity.

Clearooms integrates with existing tools and systems through Single Sign On (SSO) and System for Cross-domain Identity Management (S.C.I.M.). This ensures secure access and reduces administrative overhead.

Clearooms offers seven plans, each catering to different sizes of hybrid workspaces.

This is a unique pricing approach based on the number of desks and rooms used rather than the number of users. This approach ensures that customers only pay for what they use, without any long-term contracts or cancellation fees.

For meeting rooms, Clearooms charges $13.50 per room per month.

Clearooms is best suited for organizations of all sizes looking for a flexible and scalable hot desk booking solution that can adapt to their changing needs.

With its unique pricing model based on the number of desks and rooms rather than users, Clearooms is a good option for companies seeking cost-effective workspace management without long-term commitments.

Tactic allows visitors to check-in themselves using a tablet at the reception area, speeding up the check-in process and enhancing the visitor experience.

You can easily set custom booking rules and policies and control capacity limits to optimize room usage and ensure efficient space allocation.

The mobile app also allows you to book workspaces, view your team’s schedules, or manage desk and room reservations while on-the-go.

Tactic offers a flexible pricing plan with no setup fees and a free 14-day trial. You can also purchase add-ons such as Single Sign-On, Directory Sync, and Health & Safety features.

Tactic booking software is ideal for businesses that require flexible scheduling, efficient client management, and streamlined operations. It is particularly beneficial for service-based businesses, such as event planners, consultants, and healthcare providers, that need to manage multiple appointments and bookings.

Eden’s hot desk booking system allows employees to reserve a workspace for the day from any location while you oversee desk hoteling, allocate neighborhoods and seats, and analyze occupancy data.

The platform’s internal ticketing system enables your staff to submit help requests quickly and easily, while HR and IT teams manage ticket resolution.

With the visitor management system, visitors can pre-register, check in, and enter your office effortlessly, while you securely share files, gather signatures, and implement any necessary security measures.

Eden’s pricing is clear and flexible based on your required booking services:

Hot desk bookings begin at $2.25 per desk per month (billed annually) and are available in bundles of 25 desks. Additionally, their visitor management is free for up to 50 employees in one location.

Apart from desk booking, all the other plans come with an enterprise package for large-scale businesses.

Eden booking software is best suited for businesses prioritizing employee experience and collaboration, particularly those in the tech and creative industries. As these companies often value flexibility and autonomy, Eden helps to create a seamless and enjoyable work environment.

Othership allows users to set their own schedules and update their status to reflect their availability in the office or any other location, promoting team flexibility and coordination.

Seamless event promotion and group creation are also part of the platform. Users can create and promote events, facilitating networking and team-building opportunities and adding to the collaborative environment.

Additionally, Othership On Demand enhances workspace management. This adjacent platform allows users to buy additional spaces or sell an empty space, offering flexibility and optimizing space utilization.

Othership offers a tiered pricing structure for its hot desk booking software, catering to different needs and budgets.

The Essential plan is ideal for occasional users or small teams with limited workspace needs. This pay-as-you-go plan offers basic desk booking and member communication features.

The Premium includes discounts on workspace bookings and offers additional savings with a yearly payment option. It provides access to on-demand workspaces, member groups, workspace perks, meeting room offers, partner perks, unlimited free events, and team member management.

The most comprehensive plan, the All-Access plan, offers unlimited access with no additional booking fees. It includes all features from the Premium plan, plus free upgrades in free spaces and free use of paid spaces, making it ideal for large teams or businesses that require maximum flexibility and access to premium workspaces.

Othership desk booking software is best suited for small to medium-sized businesses looking to foster collaboration and a strong company culture within their hybrid workforce.

Ofisly allows users to reserve parking spaces, effectively managing limited parking resources and ensuring fair employee access. It also includes a logbook for tracking car usage and facilitates carpooling arrangements. This reduces commuting costs and minimizes environmental impact.

The platform goes a step further for scheduling by offering a hybrid scheduler. This feature allows employees to plan their in-office and remote work, providing flexible schedules.

Additionally, the guestbook feature enhances visitor management. Guests can check in easily on a tablet, with the system automatically notifying their hosts, streamlining the check-in process.

Ofisly’s desk booking is by far the most affordable on our list. The pricing plans for desk booking are shown below.

Ofisly is ideal for small to medium-sized businesses prioritizing a user-friendly workspace management system. This includes startups, design agencies, or tech companies that might not have complex office layouts.